Legal

Privacy Policy

Last updated: June 2026

This privacy policy is a plain-language placeholder provided for demonstration only. It is not legal advice. Please replace it with a policy reviewed for your organisation before going live.

1. Overview

This policy explains how Cinolla Clubs (“we”, “us”), the operator of Club Manager, handles personal data when you use the service. We act as a data controller for the account you hold with us, and as a processor for the data you manage about your own club’s members and customers.

2. Data we collect

We collect account details you provide (such as your name, email address and organisation), information about how you use the service, and the booking, schedule and register data you enter. We also collect technical information such as device and log data needed to keep the service running securely.

3. How we use data

We use personal data to provide and maintain the service, to process bookings and payments, to communicate with you about your account, to provide support, and to improve and secure the product. We do not sell your personal data.

4. Legal basis

Where applicable, we rely on the following legal bases: performance of a contract with you, our legitimate interests in operating and improving the service, your consent where we ask for it, and compliance with our legal obligations.

5. Sharing & processors

We share data with trusted service providers who help us run the service, such as hosting, email and payment processors. These providers act on our instructions under appropriate contractual safeguards. We may also share data where required by law.

6. Data retention

We keep personal data only for as long as needed to provide the service and to meet our legal, accounting and reporting obligations. When data is no longer needed, we take reasonable steps to delete or anonymise it.

7. Your rights

Subject to applicable law, you may have the right to access, correct, delete or restrict the processing of your personal data, to object to certain processing, and to request a copy of your data in a portable format. To exercise these rights, please contact us using the details below.

8. Cookies

We use cookies and similar technologies to keep you signed in, remember your preferences and understand how the service is used. You can control cookies through your browser settings, though some features may not work correctly without them.

9. Security

We use technical and organisational measures designed to protect personal data against unauthorised access, loss or disclosure. No system is completely secure, but we work to keep our safeguards appropriate to the data we handle.

10. Contact

If you have any questions about this policy or about how we handle your data, please contact us at hello@cinolla.com.